How would you form this response to make it less condensending and patronizing? I won't judge if it is patronizing or not because I'm not very good at this kind of thing but would like to understand the issue.
OP has given all that they need, English is probably not their first language, and the first response was to ask for even more unpaid time and labour (presumably in English) in a format that is likely much more difficult for them to summarise coherent thoughts succinctly in, while addressing zero of their issues. They’re asking for MORE effort of the volunteer to fix their bot’s fuckup.
I’m honestly struggling to think of a more insulting way to respond to this. At least “Fuck off” isn’t pretending to care, it’s fewer words to read and isn’t asking for an indeterminate amount of time from you.
a) don't apologize for the other persons feelings, but for your actions that lead to it
b) don't look like you are trying to take the conversation out of the community space it's happening in and/or hiding details by going to a private call (you can offer a call, but it shouldn't be the expectation)
c) Acknowledge the concrete complaints made. Are you truly "struggling to understand" what someone means when they complain that it didn't happen in a staging environment first?
d) a-c also lead to "don't sound like any cookie-cutter PR response to a complaint ever, people have learned those are not genuine". Especially if you are a project that makes a big deal out of its community interacting with said community.
e) ideally announce some concrete first step, e.g. pausing the bot
One point I'd like to add as someone who has worked in IT support for years:
Don't answer when you haven't done your homework. Either you check for yourself if what they claim has happened happened and acknowledge the fuckup or you just trust them as go on "if this is true and we have no reason not to trust you, it should never have happened".
But not understanding? The description of the incident was pretty clear. Maybe think about it and investigate till you understand what the problem is, and then answer.
Or answer being clear about that if you feel like you need to respond now. Acknowledge there is a problem, say you'll have to look into the details before you can say more, come back with specific questions if you need answers.
> Are you truly "struggling to understand" what someone means
You've turned this around into a very different quote, and shouldn't use quote marks for that. They wrote:
> We want to make sure we trully understand what you're struggling with.
I don't like their response and agree with a lot of people in the thread it looks like they are trying to do the call to take it private. But we don't have to make up stuff.
Yes, but what is there to understand? A bot erased the hard work of people. That is the point.
Sure there may be more fine detail to understand around the guidelines etc, but first you should acknowledge that (A) your bot fucked up big time, (B) everybody would be pissed if years of work would be overwritten in such disrespectful manner and (C) that this isn't how you want to treat your community.
If you don't manage that this person made the right call when they decided to leave.
Sure, but there is no reason to fabricate a quote they never said. Their offputting real response can stand on its own without imagining a new one that never happened.
If the post gave any acknowledgement to the already stated complaints I'd agree with you, but it does not, and that does stand out and leads to my reading.
"We are sorry for overwriting the manual translations of all our volunteers. We have disabled the workflow and are working on restoring the old, manual translations.
We had planned to use the translation bot to help you guys, but based on your response, we have understood that we have overshot our target, and actually made it harmful.
Would you be interested in a call where we can apologize in person, and interview you about how the workflow integration could be designed so it actually helps you and other translators?"
Oops, sounds like we screwed up really badly. Sorry. :(
We'll turn off the sumobot, and put things back the way the SUMO Japanese community was used to operating.
Would you consider not quitting after we've put things back the way they were? :)
"Fuck, sorry, we're going to take the bot behind the barn and shoot it. Hopefully one day we can make it up to you. Also the person responsible for this atrocity was just fired."
Or, alternatively, if you do not intend to even try to do better, at least be honest: "ok, bye."
